For over a decade, IPRIS has worked with its clients to develop features and workflows that enable different organisations to best manage their renewals





  • Complete assurance that the renewals are processed by an experienced team underpinned by industry leading levels of professional indemnity insurance
  • 24/7 access to your view and manage your IP portfolio
  • Ability to build annual renewals budget and forecast future costs
  • Hassle-free and secure automatic renewals option
  • Easy reporting with the export feature to Excel
  • View, instruct or pay renewals in leading currencies
  • Reduce IP renewal costs
  • IPR portfolio reviewed against PTO records as part of IPRIS set up




  • Centralise renewals from multiple attorneys
  • Save valuable time with customised settings and features
  • Flexible invoicing and reminders
  • Direct access for tech transfer/licensing managers to monitor, instruct or comment on renewals
  • Flexible instruction options with clear due dates
  • Breakdown of late fees and associated dates
  • Exportable renewal information
  • 5 year cost forecasting for budgeting and licensing
  • Add and update information directly via the online portal
  • Hands-on customer service and formalities support

IP Firms

IP Firms


  • Complete assurance that the renewals are processed by an experienced team underpinned by industry leading levels of professional indemnity insurance
  • Easily view renewals by client or IP family
  • Less administrative work in-house
  • Single point of contact rather than several in less key countries
  • Direct phone and email access to experienced individual points of contact within the team
  • Leverage volume to lower portfolio costs
  • Global coverage of patent, design and trademark renewals and clear division of responsibilities
  • Option to exclude home countries and territories covered by reciprocal arrangements

Wellspring Clients

Wellspring Clients



  • The integrated solution enables clients to manage all their IP and renewal data through one database.
  • The renewal data in SOPHIA can be used for reporting, creating new workflows and reducing administration time
  • Visit our Solutions page for more details:


IPRIS-SOPHIA Integration Solution

How it Works

Customised service and system to fit your workflows

How it works right text

  1. Client instructs renewals through online portal
  2. IPRIS processes automatic and manually instructed renewals
  3. IPRIS is notified of status changes by client or their patent attorney
  4. Client informs IPRIS of new filings or acquisitions and status changes
  5. IPRIS uploads status changes and new cases
Online renewals underpinned by an expert service team

Personal customer service representative provides continued support and advice. 

Proactive team based in London, Basel, Edinburgh and Sydney.

Unlimited access to the team’s exceptional IPR formalities and renewals knowledge.

The team responds to all queries within 24 hours.

Renewals 101

As patents, trademarks and designs are filed and mature during their IPR lifecycle their maintenance or renewals must be paid into country or regional Patent & Trademark Offices (PTOs) depending on the country rule and global coverage that a client selects. IPR renewal payments are required in some countries when they are at application stage (e.g. European EP applications), whilst other IPR only requires renewal payments after grant (e.g. issued US patents) and the fees are sometimes based on the number of granted claims (e.g. Japanese granted patents). The way these IPR renewal fees change over time due to factors that include official fees, foreign exchange fluctuations, claims granted and the maturity of these IPRs. IPRIS’ expert service team keeps completely up-to-date on all of these factors, country formalities and changes to reflect live prices in our renewals solutions and are available to answer any renewals questions at any time.

European Validation

Clear, cost-effective and simple EP validation service

Every successful European patent application enters the Validation phase. Already being one of the most expensive phases in the lifetime of a patent, it is often made more costly and complicated without need.

IPRIS make it simple for you. We offer you a clear, cost-effective and personal service that works seamlessly with the services of your patent attorney.

The Process

The European Validation phase starts when the notice of Intention to Grant is received from the European Patent Office. The Validation phase has two distinct stages.

The first stage is the acceptance of the grant which must be carried out within 4 months of receiving the notice of Intention. It consists of:

  • Paying grant and publishing fees
  • Translating claims into English, French or German (the two languages other than the language the patent has been drafted in)
  • Filing the claim translations at the European Patent Office.

The second stage is the validation of the patent in each designated country and comprises:

  • Translating the patent and filing the translation
  • Paying the official validation fees
  • Instructing a local agent to file the translation if required

It is the second stage where the significanrt costs are incurred.



Lean, tailored and cost-effective nationalisation service

The overall costs of nationalisation can be extremely high however, up to third of costs incurred are unnecessary administration charges and unanticipated patent attorney costs.

IPRIS makes it more manageable. It offers a lean, tailored and cost effective nationalisation service that works seamlessly with the services of your patent attorney.